OutlookDogPrivacy Policy
Last updated: June 14, 2026
OutlookDog is an Outlook add-in that summarizes the email you're reading, flags likely scams, and helps you draft replies. This policy explains what data we process, what we store, and — importantly — what we don't. OutlookDog is a product of Speraj LLC ("OutlookDog", "we", "us").
The short version
- We do not store the content of your emails, and we do not use it to train AI models.
- If you bring your own AI key, your email goes straight to your chosen provider and never touches our servers — and your key is encrypted on your own device.
- We store the minimum needed to run accounts, enforce the free limit, and process subscriptions.
The two AI lanes (this is the important part)
1. OutlookDog-AI (managed lane)
When you use the managed lane, the content you ask us to analyze — the open message's sender, subject, and body, plus any instructions you give — is sent over HTTPS to our backend (Microsoft Azure Container Apps, East US 2) and forwarded to Azure OpenAI within the Microsoft Azure boundary to generate your result. This content is processed in transit only to produce your result. We do not store it, we do not log it, and it is not used to train models. To use this lane you sign in with your Microsoft account.
2. Bring your own key (BYO lane)
If you configure your own API key, AI requests go directly from the add-in running in your Outlook to the provider you choose (Anthropic, OpenAI, or Google). They do not pass through OutlookDog's servers at all. Your use of that provider is governed by that provider's own terms and privacy policy. Your API key is encrypted on your device (AES-GCM, with a key derived from a PIN you set) and stored only in your browser's local storage on that device — we never receive, see, or store your key.
What we store
For accounts and the managed lane, we store:
- Identity: a Microsoft account identifier (your Entra object ID) and your email address, used to recognize you for the free tier and your subscription.
- Usage counters: a per-day count of AI actions, to enforce free-tier limits and prevent abuse. This is a number — it contains no email content.
- Subscription & billing: handled by Stripe. We store your Stripe customer and subscription identifiers, your plan, its status, and renewal/trial dates. Card details are handled entirely by Stripe — we never see or store them.
- Operational diagnostics: metadata such as timestamps, request counts, error types, approximate token counts and latency, used to keep the service reliable and manage cost. This never includes email content.
What stays on your device
- Your preferences (e.g. analysis mode, tone) are stored locally in Outlook on your device.
- Your BYO API key, encrypted as described above.
- Any feedback you give on a result ("got it wrong") is currently stored locally on your device.
Outlook permissions
OutlookDog reads the message you currently have open (to analyze it) and can place a draft reply into Outlook for you to review. It does not read your whole mailbox, and it never sends mail on your behalf — you always review and send yourself.
Third parties / subprocessors
| Provider | Purpose | Lane |
|---|---|---|
| Microsoft Azure (incl. Azure OpenAI) | Hosting, sign-in, and the managed AI model | Managed |
| Stripe | Subscription payments | Both (if you subscribe) |
| Your chosen AI provider (Anthropic / OpenAI / Google) | Generates results from your own key | BYO only |
Data retention
Email content is not retained. Usage counters and subscription records are kept while you have an account and for as long as needed to meet legal, tax, and accounting obligations, after which they are deleted or anonymized.
Your choices
You can ask us to access or delete the personal data we hold about you — your account identifier, usage counters, and subscription record — by emailing hello@outlookdog.com. You can remove the add-in at any time, and your on-device data (your settings and any saved key) goes with it.
Security
All traffic uses HTTPS. BYO keys are encrypted on your device. We follow least-privilege Office permissions and limit stored data to the minimum described above. No system is perfectly secure, but we work to protect your information and to keep email content out of our storage entirely.
Children
OutlookDog is not directed to children under 16, and we do not knowingly collect their data.
Changes
We'll update this policy as the product evolves (for example, as inbox-wide features ship) and change the "Last updated" date above. Material changes will be highlighted in the product or by email.
Contact
Questions or requests: hello@outlookdog.com.
Governing law: Illinois, United States. This document is a plain-English summary of how OutlookDog handles data and is not a substitute for legal advice.